The next Distant Vote will be DV November 2016 (see attached schedule):

 DV Nov 2011: Beginning 1 October, 2016 and closing 30 November, 2016

**Agenda items must be submitted by 30 July 2016

EXCO has some agenda items, and so this Distant Vote will be required.

To be included in the DV November 2016, motions must be sent to the Servas International President by July 30, 2016. 

The procedure for member groups to put a motion on the agenda for the DV is described in Clause 7), Section VII: Distant Voting, of the SI Statutes.

"A motion for inclusion in the next Distant Vote may be submitted to the President when requested by at least one tenth of the member groups (represented by their National Secretaries), or by any member of the Executive Committee.  All motions submitted by member groups must be sent to the President at least six months before the scheduled closing date for the vote to be included in a Distant Vote."

There are currently 77 member groups. To meet the ‘one tenth of the member groups’ requirement, eight (8) or more member groups must request that the motion is added to the DV agenda by July 30, 2016.

The list of motions will be sent to all member groups in early August 2016. Details related to the motions will be distributed by August 30, 2016.
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To be eligible to vote in the DV Nov 2016, a Servas group must be a member group and must have paid their 2015 Stamp fees.

<!--[if !supportLists]-->·         <!--[endif]-->Eligibility to vote is defined in the SI Statutes Clause IV, 3: “Only delegates from member groups who have met all of their financial obligations to SI within 6 months of the due date are allowed to vote.”

• The 2015 Stamp Fees were due on March 1, 2016 (Financial Operating Procedures Section 5.4)
• The list of member groups is attached, and is at http://www.servas.org/who-we-are-administration.php.

Please ensure your contact details for you and your country are up to date and correct in Key Dolphin. 

We look forward to your participation in the Distant Vote process.

In peace,
Penny Pattison
General Secretary 
Servas International

Attachment:      DV schedule announcement.pdf, member groups Nov 2016